BrazilAdministrative Coordinator / Receptionist, Hong Kong
Position Summary
To provide overall administrative support to the Office Manager and the team, including diary and travel management, correspondence and telephone support, expenses and data entry together with various ad hoc administrative duties. An excellent team player is essential.
Key Responsibilities
General Administrative & Secretarial Support
• Perform full reception and administration support in a professional manner
• Handling phone calls, incoming mails / parcels & courier handling
• Administer day-to-day office facilities / equipment maintenance and any other safety requirements
• Assist to maintain an effective flexible workplace strategy including tidiness of shared desks / meeting rooms, meeting rooms and desk booking system managements etc.
• Help with travel arrangements for corporate team members
• Engage and monitor the performance of service providers and vendors from sourcing, quotations check to orders follow up
• Filing, copying, faxing, typing, data input and written correspondence professionally
• Assist in the preparation and submission of expense reimbursements
• Assist in the preparation of vendor invoice payments
• Collating analysing, summarising and reporting on data set (e.g. attendance data)
• Support in presentation production as required
• Maintain and order stationary supplies and office environment tidiness
• Provide back up for the Receptionist and Administrative Assistant
• Other ad hoc support/coordination as required
Key Requirements
• Tertiary or above in Business, Management or equivalent
• 2-3 years of relevant experience in a professional office environment
• Advanced Word, Excel, PowerPoint and Internet skills
• Strong interpersonal skills and ability to communicate at all levels
• Strong multi-tasking skills
• Ability to take initiative and prioritise workload
• Strong time management and organisational skills
• Ability to work under tight deadlines
• Enthusiastic with a positive attitude
• Helpful and willing to take responsibility
• Flexible and adaptable
• Attention to detail with high accuracy
• Excellent command of English, in both written and oral communications
#LI-KL1Our Benefits
Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
About FTI Consulting
What makes us unique? With more than 7,600 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.
FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes . For more information, visit www.fticonsulting.com and connect with us on Twitter ( @FTIConsulting ), Facebook and LinkedIn .
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Apply
To provide overall administrative support to the Office Manager and the team, including diary and travel management, correspondence and telephone support, expenses and data entry together with various ad hoc administrative duties. An excellent team player is essential.
Key Responsibilities
General Administrative & Secretarial Support
• Perform full reception and administration support in a professional manner
• Handling phone calls, incoming mails / parcels & courier handling
• Administer day-to-day office facilities / equipment maintenance and any other safety requirements
• Assist to maintain an effective flexible workplace strategy including tidiness of shared desks / meeting rooms, meeting rooms and desk booking system managements etc.
• Help with travel arrangements for corporate team members
• Engage and monitor the performance of service providers and vendors from sourcing, quotations check to orders follow up
• Filing, copying, faxing, typing, data input and written correspondence professionally
• Assist in the preparation and submission of expense reimbursements
• Assist in the preparation of vendor invoice payments
• Collating analysing, summarising and reporting on data set (e.g. attendance data)
• Support in presentation production as required
• Maintain and order stationary supplies and office environment tidiness
• Provide back up for the Receptionist and Administrative Assistant
• Other ad hoc support/coordination as required
Key Requirements
• Tertiary or above in Business, Management or equivalent
• 2-3 years of relevant experience in a professional office environment
• Advanced Word, Excel, PowerPoint and Internet skills
• Strong interpersonal skills and ability to communicate at all levels
• Strong multi-tasking skills
• Ability to take initiative and prioritise workload
• Strong time management and organisational skills
• Ability to work under tight deadlines
• Enthusiastic with a positive attitude
• Helpful and willing to take responsibility
• Flexible and adaptable
• Attention to detail with high accuracy
• Excellent command of English, in both written and oral communications
#LI-KL1Our Benefits
Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
- Competitive remuneration package
- Comprehensive leave policy
- Health care benefits including dependents
- Education subsidy with study and examination leaves
- Annual paid volunteer hours
- Corporate matching for corporate charitable event donations
About FTI Consulting
What makes us unique? With more than 7,600 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.
FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes . For more information, visit www.fticonsulting.com and connect with us on Twitter ( @FTIConsulting ), Facebook and LinkedIn .
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Apply