Executive Assistant | Singapore

Firm
Location
Singapore
Benefits
Competive
About the Role:

As an Executive Assistant, you will provide secretarial and administrative support to the team. Duties include diary and travel management, correspondence, and other various ad hoc administration duties.

Calendar Management
  • Accountable for calendar management for Senior Managing Directors
  • Interact with both internal and external executives and assistants and coordinate a variety of complex executive meetings
  • Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow-ups
Travel Arrangement
  • Coordinate travel arrangements including booking of flights, hotels and local transfer(s)
  • Develop understanding of Senior Managing Directors scheduling and travel preferences
Timesheet and Expense Management
  • Assist in managing timesheets for Senior Managing Directors
  • Prepare and submit of expense reimbursements
  • Prepare vendor invoice payments and billing
Client Administration
  • Billing review and management
  • Assist in establishing time entry guidelines and ensuring the engagement team complies with unique terms
  • Train new hires with respect to Billing Guidelines and Procedures
  • Receive, and process Contractor invoices and ensure inclusion of fees and expenses on client bills
  • Monitor and process commission payments to contractors
  • Monitor client payments and release of payments to contractors
  • Development and review of monthly product P&L for accuracy
Operations and Administration
  • Manage the documents and marketing materials
  • Manage and monitor SalesForce reporting for practice and provide information to leadership about pipeline and backlogs
  • Supporting in managing new business sources and managing client databases
  • Monitor and schedule FTI participation in industry events and conferences
  • Coordinate campaigns for practice
  • Act as central point of contact for all assigned Senior Managing Directors administrative needs
  • Liaise with the operational functions (Admin, Finance, HR, Marketing, IT etc) on internal processes and procedures
  • Provide coverage for Executive Assistants when necessary
Basic Qualifications
  • Possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Administration / Secretarial Cert or equivalent
  • At least 5-6 years of experience in supporting multiple executives
  • Experience in management consultancy or other professional services environment highly preferred
  • Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
  • Ability to maintain and respect confidentiality
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Able to start work immediately or within short period of time

#LI-PN1 Our Benefits

Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
  • Competitive remuneration package
  • Comprehensive leave policy
  • Health care benefits including dependents
  • Education subsidy with study and examination leaves
  • Annual paid volunteer hours
  • Corporate matching for corporate charitable event donations



About FTI Consulting

What makes us unique? With more than 7,800 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting) , Facebook and LinkedIn .

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation

Job information

Firm: FTI Consulting

Location: Singapore

Education:

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