Administrative Assistant | Singapore

Position Summary

To provide overall administrative support to the Office Manager and Managing Directors of Operations in ensuring smooth running of the office. This includes filing, copying, vouchers and invoice payments together with various administrative duties.

Key Responsibilities

Admin

• Provide overall administrative and operational support
• Scanning, filing, copying, faxing, binding, and other documentation requirements
• Organise and maintain files and record (electronically and in hard copies)
• Assist with vendors sourcing (e.g. office equipment, courier, caterers, contractors etc)
• Liaise with contractors for office renovations and arrange building permit application with vendors
• Coordinate with building management on repair work
• Maintain inventory of stationery order, manage and track vendors maintenance schedule Liaise with support functions (HR, Finance, Marketing, ITG etc.) on internal processes and procedures
• Provide coverage for receptionist with front of house duties, couriers and pantry supplies
• Assist Office Manger to organise and set up both internal and external meetings, conferences and networking events
• Work closely with Tea Lady to maintain office and pantry cleanliness and tidiness
• Arrange staff season parking
• Assist on new hire onboarding admin process
• Assist on visitors and external staff with building registration and provide general support to visitors
• Act as Fire Safety Marshall
• Provide clerical support to Office Manager and Managing Directors
• Run errands when required and Ad-hoc duties as assigned by the Office Manager and Managing Directors of Operations

Finance

• Prepare and submit expenses claim, vendor invoice payments and vouchers on a timely basis
• Preparation of vendor invoice payments
• Preparation of A/P vouchers and cost allocation sheet
• Manage payment deadline and assist with recording of bank receipts
• GST Filing
• Collating, analysing, summarising and reporting on pertinent business data

Key Requirements

• Candidate must possess minimum "O" Levels and with minimum 2 - 3 years of administration or related experience. Preferably with experience in multi-cultural environment.
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
• Proficiency in Microsoft Office (Excel, PowerPoint, Word and Outlook)
• Strong interpersonal skills and ability to communicate with all levels in the organisation
• Mature, and professional
• Ability to multitask, work independently, prioritise workload and able to work with minimal supervision
• Strong analytical and problem-solving skills
• Excellent organizational and time management skills and ability to work under tight deadlines
• Self-motivated and have positive working attitude
• Excellent command of English, in both written and oral communications

Our Benefits

Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:

• Competitive remuneration package
• Comprehensive leave policy
• Health care benefits including dependents
• Education subsidy with study and examination leaves
• Annual paid volunteer hours
• Corporate matching for corporate charitable event donations

About FTI Consulting

What makes us unique? With more than 7,000 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

#LI-PN1 Apply