Executive Assistant II, Construction Solutions, Hong Kong

Hong Kong
This job is no longer available
Company Background

FTI Consulting, Inc. (NYSE: FCN) is a global business advisory firm dedicated to helping organisations protect and enhance enterprise value in an increasingly complex legal, regulatory and economic environment. With more than 6,950 employees located in 30 countries, FTI Consulting professionals work closely with clients to anticipate, illuminate and overcome complex business challenges in areas such as mergers and acquisitions, investigations, litigation, regulatory issues, reputation management, strategic communications and restructuring. The Corporate Finance and Restructuring segment consists of over 1,700 professionals located in 64 global offices.

In Asia, FTI Consulting has a team of more than 500 professionals situated in 12 business centres across the region. We deliver solutions through our market-leading business practices of Corporate Finance & Restructuring, Economic Consulting, Forensic & Litigation Consulting, Strategic Communications and Technology.

What you will do

The Executive Assistant will provide secretarial and administrative support to the Construction Solutions team in Hong Kong. Tasks will include a variety of administrative needs, including diary and travel management, regional meetings coordination, expenses report preparation, data vendor management and event planning etc. The successful candidate will become part of the regional team and expect to work in a multinational environment. The role is suited to someone who enjoys a full, challenging and varied day with a strong team ethos and can-do attitude. The role may require overtime as needed, sometimes at short notice.

Key Responsibilities

• Provide overall administrative and operational support
  • Calendar management, travel and meetings arrangement
  • Maintain time keeping system and ensure the records accuracy
  • Organize and support internal and external conferences and business activities
  • Preparation and submission of expense claims and reimbursements
  • Open new business matters and perform conflict checks in the applicable firm database
  • Collate, analyze, summarize, and report on pertinent business data
  • Assist in preparing business related presentation and help to draft business related documents as needed
  • Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
  • Prepare vendor invoice payments, billing, and client invoicing
  • Perform ad-hoc duties as assigned to ensure business-as-usual work are performed at optimal level

#LI-MN1Key Requirements
  • 5 years' experience in supporting C-levels or senior management as a Secretary / Executive Assistant
  • Experience with Professional services, Consultancy or Financial Services will be an advantage
  • Experience dealing with international time zones, interacting with clients and understand client relationship
  • Proactive, take initiatives and ownership, with a positive work attitude
  • Highly professional manner and strong work ethic
  • Strong interpersonal skills and ability to communicate at all levels
  • Good time management skills and a knowledge of how to actively prioritize workload
  • An ability to solve problems, propose solutions, and think "outside of the box"
  • Organized, flexible and can adopt to fast changing environment
  • An ability to work under tight deadlines
  • A significant focus on accuracy of work product and high attention to detail
  • Advanced Word, Excel, PowerPoint and computer skills
  • Excellent command of English and Chinese, in both written and oral communications

Job information

Firm: FTI Consulting

Location: Hong Kong


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