Executive Assistant | Corporate Finance & Restructuring | Singapore

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About the Role

Our Corporate Finance and Restructuring team in Singapore focus on our clients' strategic, operational, financial and capital needs by addressing the full spectrum of financial and transactional challenges faced by corporations, boards, private equity sponsors, creditor constituencies and other stakeholders.

What You'll Do:

As an Executive Assistant, you will provide secretarial and administrative support to the Corporate Finance & Restructuring team in Singapore. Duties include diary and travel management, correspondence, and other various ad hoc administration duties.

Calendar Management
  • Accountable for calendar management for Senior Managing Directors
  • Interact with both internal and external executives and assistants and coordinate a variety of complex executive meetings
  • Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow-ups

Travel Arrangement
  • Coordinate travel arrangements including booking of flights, hotels and local transfer(s)
  • Develop understanding of Senior Managing Directors scheduling and travel preferences

Timesheet and Expense Reporting
  • Assist in managing timesheets for Senior Managing Directors
  • Prepare and submit of expense reimbursements
  • Prepare vendor invoice payments and billing

Daily administration
  • Perform various ad hoc administration duties to the team from time to time
  • Work with the logistic company for shipping arrangements
  • Manage documents and project deliverables when requested
  • Manage storage or disposal of confidential client information
  • Assist in producing presentations as required
  • Act as central point of contact for all assigned Senior Managing Directors administrative needs, liaise with other departments as necessary
  • Liaise with the operational functions (Admin, Finance, HR, Marketing, IT etc) on internal processes and procedures
  • Provide coverage for Executive Assistants when necessary
  • Other ad-hoc duties may be required

Basic Qualifications

  • Possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Administration / Secretarial Cert or equivalent
  • At least 5-6 years of experience in supporting multiple executives
  • Experience in management consultancy or other professional services environment highly preferred
  • Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal
  • Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
  • Ability to maintain and respect confidentiality
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Able to start work within short period of time

#LI-PN1 Our Benefits

Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
  • Competitive remuneration package
  • Comprehensive leave policy
  • Health care benefits including dependents
  • Education subsidy with study and examination leaves
  • Annual paid volunteer hours
  • Corporate matching for corporate charitable event donations

About FTI Consulting

What makes us unique? With more than 5,000 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Job information

Firm: FTI Consulting

Location: Singapore


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