
Executive Assistant | Strategy Consulting | Singapore
The Executive Assistant's (EA) primary role is to support the Senior Managing Director's (SMD). When applicable, the EA may be asked to assist with HR activities such as staff on-boarding & accommodation, work permit applications, visas, recruitment and learning activities for the Singapore staff. Some office admin support will be required on temporary basis.
Scope & Responsibilities:
• Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc...) through the application and the local travel agent
• Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
• Extensive diary management
• Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
• Input hours/time sheets in time recording application (end of month recurring deadline)
• Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
• Build relationships with clients EA's for coordination of meetings and calls
• Maintain visa and immigration documents for SMDs, spouses, and children (if applicable)
• Upload medical claim forms in the respective SMD's profile for reimbursement.
• Occasionally coordinate courier for shipping client deliverables
• Assist with office-related matters, including PA cover, uploading office invoices for payment, welcome new joiners, assist exit interviews (check-in equipment)Experience and skills:
Personal Attributes:
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